SSM · Embassy sets · Tenders · HR
Business Translation Services In Malaysia: Company Files Ready Before Your Deadline
Embassy waiting for your SSM set in Arabic? Bank asking for your parent company papers in English? Our business translation services in Malaysia cover files for SMEs, GLCs and multinationals. SSM notices, company profiles, tender packs, accounts, licences and HR policies all run through one glossary. A second linguist checks every figure. You get a fixed quote and an invoice in your company name before work starts.
Yes. Our SSM document translation covers notices, profiles, tender packs and accounts. We also do bank loan files and HR policies. Common pairs are Malay, English, Chinese, Arabic and Japanese. Certified copies carry a signed translator statement and our company chop. Fees start from RM0.30 per word. Notary, Wisma Putra and embassy steps are extras, only on request.
- Fixed quote planned against your deadline
- Invoice and PO in your company name
- NDA signed before files arrive
- Second linguist checks every figure
No payment until you say yes to the price.
- Embassies And MOFA
- Taiwan And China Offices
- Malaysian Government Tenders
- Malaysian Banks And Lenders
- Foreign Tax Offices And Regulators
- Factory HR And GLC Staff
- Product And Safety Reviewers
Files firms send us
SSM Notices, Profiles And Tenders For Business Document Translation
Company work rarely arrives as one neat certificate. A typical order mixes an SSM notice, a company profile and a licence for an embassy. Other firms send a tender pack, a loan file or staff rules. These are the files Malaysian firms send us most. Each card shows the Malay name, so your admin team can match it to the right folder.
Notis Seksyen 14 / 17 / 58 (SSM)
SSM notices and business registration
Company notices, e-Info prints and business licences, with older Form 9, 24 and 49 papers.
Profil Syarikat
Company profiles for embassies and buyers
Profiles that match your SSM details word for word, for MOFA, embassies or buyers abroad.
Dokumen Tender Kerajaan
Malay government tender packs
Instructions to tenderers, forms and scope pages, read in English before you bid.
Penyata Kewangan & Fail Pinjaman
Accounts and bank loan files
Financial statements and foreign parent company papers in certified English for Malaysian banks.
Laporan Penilaian & Tinjauan
Valuation and survey reports
Korean, Japanese or Chinese reports into English, with tables and units kept.
Lesen & Permit
Licences and permits
KDN papers, agency permits and licences for a foreign office, tax authority or regulator.
Polisi HR & Peraturan Asrama
HR policies and house rules
Leave, overtime and conduct rules in Malay, Chinese or the languages your staff read.
Bahan Pemasaran
Brochures and product materials
Brochures and sales sheets for Malay, Chinese, Tamil, Korean or Arabic readers.
Who reads your file next
Embassies, Banks And Boards Reading Corporate Translation In Malaysia
Every company file has a reader at the other end, and that reader sets the rules. An embassy counter takes only stamped sets. A bank's credit team wants every page certified. A tender board closes at noon. Pick the reader below to see what they usually ask for and what we hand over. Your team can then plan backwards from the real date.
Embassies And MOFA
- What they ask for
- SSM sets and company profiles in Arabic, Chinese or Indonesian, often after a notary
- What we give you
- Signed translations, with the stamp order planned before work starts
Taiwan And China Offices
- What they ask for
- Company papers in Traditional or Simplified Chinese, often in several copies
- What we give you
- One Chinese pack, printed and chopped in the number of sets asked
Malaysian Government Tenders
- What they ask for
- Instructions to tenderers, forms and scope pages, mostly in Malay
- What we give you
- An English reading copy for your bid team, or your English proposal turned into Malay
Malaysian Banks And Lenders
- What they ask for
- Foreign parent company papers, accounts and reports in English
- What we give you
- Certified English sets with every figure checked twice
Foreign Tax Offices And Regulators
- What they ask for
- Licences, tax receipts and registration papers in their own language
- What we give you
- Certified copies in Thai, Portuguese, Vietnamese and more
Factory HR And GLC Staff
- What they ask for
- Handbooks, HR policies and house rules staff can actually read
- What we give you
- Plain versions in Malay, Chinese, Nepali, Burmese and more
Product And Safety Reviewers
- What they ask for
- Safety requirements, manuals and data sheets inside a company file
- What we give you
- Spec pages passed to our technical linguists, same glossary
Each reader sets its own rules. We follow the written format you show us, but the embassy, bank or board decides.
Tender clause sample
Malaysian Tender Document Translation Excerpt, Kept Clause By Clause
Bid teams often ask how close our English stays to a Malay tender. Below is an invented excerpt from instructions to tenderers. Each clause keeps its number, so your estimator can cross-refer quickly. Legal verbs like hendaklah become shall, not should. Deadlines, money and validity periods are copied exactly, because one wrong digit can sink a bid.
- Klausa 1.1Petender hendaklah berdaftar dengan Kementerian Kewangan Malaysia di bawah kod bidang yang berkaitan.
- Klausa 2.3Dokumen tender yang lengkap hendaklah dihantar sebelum jam 12.00 tengah hari pada tarikh tutup tender.
- Klausa 4.2Harga tawaran hendaklah dinyatakan dalam Ringgit Malaysia (RM) dan termasuk semua cukai.
- Klausa 5.1Tempoh sah laku tawaran ialah sembilan puluh (90) hari dari tarikh tutup tender.
- Klausa 7.4Kerajaan tidak terikat untuk menerima tawaran yang terendah atau mana-mana tawaran.
- Lampiran BNo. Pendaftaran SSM: 202001000000 (0000000-X) – SYARIKAT CONTOH SDN. BHD.
- Klausa 1.1The tenderer shall be registered with the Ministry of Finance Malaysia under the relevant field code.
- Klausa 2.3The complete tender document shall be submitted before 12.00 noon on the tender closing date.
- Klausa 4.2The offer price shall be stated in Ringgit Malaysia (RM) and shall include all taxes.
- Klausa 5.1The offer validity period is ninety (90) days from the tender closing date.
- Klausa 7.4The Government is not bound to accept the lowest offer or any offer.
- Lampiran BSSM Registration No.: 202001000000 (0000000-X) – SYARIKAT CONTOH SDN. BHD.
- Clause numbers, times and ringgit amounts stay exactly as the tender board printed them.
- Company names keep their registered form, with Sdn. Bhd. or Berhad untouched.
- Rounded stamps and handwritten notes on scanned pages appear in square brackets.
How the file stays right
Glossary, Figure Checks And NDA Behind Malaysian Commercial Translations
Speed means nothing if the deck calls your product three different names. Firms order certified translations Malaysia from us for board papers. We run each order like a small project. Terms are fixed first. Numbers get a second pair of eyes. Files stay locked to the people named on the job. Here is what happens behind the scenes.
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Your Glossary, Built Once
Product names, job titles and finance terms are fixed on day one. Every later file reuses them.
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A Second Linguist On Numbers
Totals, percentages, dates and RM amounts are checked line by line against your source.
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NDA And Named Access
We sign your NDA before upload. Only the named linguists open the files, in line with PDPA 2010.
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Native File Formats Kept
Word, Excel and PowerPoint come back editable, with tables and slide layout in place.
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Split Work, One Voice
Big rush jobs go to two or three linguists who share the same term list, then one editor.
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Statement And Chop On Request
When a bank or embassy wants proof, each copy gets a signed statement and our company chop.
Send last year's translated report if you have one. We reuse its approved terms, and the new edition reads the same.
Brief to delivery
From Quote To Delivered Business Translation Anywhere In Malaysia
Procurement teams like a supplier who behaves like one. You send the files with the reader and the real deadline. We return a written quote, a delivery date and terms your finance team can file. Nothing starts until you approve. After that, you get short progress notes, and the files land on the agreed day.
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Step 1
Gather The Files
Collect the scans or editable files, plus any old glossary or past translation.
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Step 2
Send The Brief
Upload them and name the language pair, the reader and your hard deadline.
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Step 3
Written Company Quote
One fixed price, a delivery date and payment terms, addressed to your company.
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Step 4
Approve Or Send PO
Approve by email or send your PO number. Work starts the same day.
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Step 5
Translation Starts
Key terms are agreed first, then the business linguist translates the full file.
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Step 6
Check And Finish
A second linguist checks numbers and names. Statement, chop and layout come next.
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Step 7
Files Plus Invoice
Editable files, signed PDF and invoice arrive together. Notary or courier steps follow, if ordered.
Fixed price and date before any work.
Budget before you commit
Per-Word Ringgit Rates For Annual Report Translation In Malaysia
Finance teams need a number they can put on a PO. Long company files, such as reports, handbooks and loan sets, are priced per word. Short SSM notices and licences may be quoted per page instead. Need a quote now for a grant or budget? We can give one in advance. Extra sets, stamps and rush work appear as separate lines.
RM0.30
per word, starting price
RM0.30 per word is the opening rate for plain business text, not a final price. Your quote depends on the language pair, layout and deadline.
Get my exact priceWhat decides your final price
Words In The File
Bigger reports cost more in total, but repeated text can lower the rate.
Language Pair Chosen
Malay and English cost least. Worker languages like Nepali or Burmese cost more.
Tables And Figures
Financial statements need number checks and table work, which adds time.
Slides And Design
Decks and brochures need text fitting after translation, priced by page.
Certified Copies Needed
Each extra signed and chopped set for a bank or embassy is a small fee.
How Close The Deadline
Rush work needs more linguists on the file, so it costs more.
In a hurry? Tender closing in a few days? We split large files across linguists who share one glossary, then one editor reads it all. Tell us the closing time first, and we confirm honestly before you pay.
Check expressExtras, only when your office asks
| Extra certified set | Banks, embassies or TECO wanting several copies | Per set, shown in the quote |
|---|---|---|
| Notary public stamp | SSM papers going to an embassy | From RM70 per document |
| Set prepared for Wisma Putra | Embassies that ask for ministry attestation | You pay the ministry at its counter |
| Courier of paper sets | Offices that want hard copies | By address, shown in the quote |
Usual delivery time
- One SSM notice, signed PDF
- 1–2 working days
- Tender pack or HR handbook
- Planned to your closing date
- Annual report with tables
- Quoted by word count
- With notary and Wisma Putra
- Extra days, listed in the quote
Five minutes of prep
Prepare These Before Briefing Our SSM Translation Team
A clear brief saves a day of emails. Company secretaries and admin teams usually have these details at hand already. Send them with your first upload, and our SSM translation quote comes back complete. It also lets us flag a stamp step or a missing page in good time.
Not sure who the reader is yet? Send the file anyway. We quote the translation now and add stamps later.
Editable Files Where Possible
Word, Excel or PowerPoint beats a scan. It keeps layout work, and cost, down.
The Real Closing Time
Give the hour, not just the day. Noon closings change our plan.
Who Will Read It
Tender board, bank, embassy or staff. The reader decides format and stamps.
Terms You Already Use
Old glossaries, last year's report or a style guide keep wording consistent.
Billing Details And PO
Company name, SST or registration number and PO, so the invoice is right first time.
Copies And Stamp Steps
How many signed sets, and whether a notary or Wisma Putra step is needed.
Where company files slip
Late Briefs And Stamp Errors Hurting Company Document Translation
Most problems with company translations are not about language at all. They come from late briefs, names that do not match SSM and stamps done in the wrong order. These six come from the jobs firms bring us after something went wrong elsewhere. Each one can cost a bid, a loan date or an embassy slot. We guard against them on every order.
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Brief Sent Two Days Late
The tender closes before a careful translation can finish. Teams then submit a rushed draft.
We plan backwards from your closing hour and say on day one if the date is too tight.
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Only Some Tender Pages Translated
The team skips the conditions pages and misses a penalty clause or a required form.
We list every page in the pack and flag any you chose to leave out.
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Figures Copied Wrongly
A swapped digit in a balance sheet or bid price causes questions from the bank or buyer.
A second linguist checks every number, total and date against your source file.
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Company Name Not Matching SSM
The profile spells the company name or number differently from the SSM record. The embassy or regulator then queries the set.
We copy the registered name and number exactly from your SSM papers on every page.
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App Translation Of HR Rules
Workers misread overtime or warning rules, and auditors find the handbook unclear.
Human linguists write plain worker-language text, then a second person reviews it.
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Stamps In The Wrong Order
The embassy wants the Wisma Putra stamp translated too, but it was added afterwards.
We ask about the embassy first, then set the order of translation and stamps.
Had a bid or embassy file bounce before? Send us the feedback with the papers, and we show what to fix.
Into Malaysia and out of it
Company Profile Translation In 100+ Languages For Malaysian Exporters
Trade runs both ways, and so does our work. Foreign parents send papers into Malaysia that banks and staff need in English or Malay. Malaysian firms send SSM sets and profiles out to embassies, buyers and tax offices. We cover 100+ languages for that traffic. These twelve pairs carry most of the company files we see each month.
Most requested
Bahasa Melayu
Malay
Malay ⇄ English
SSM notices and tax receipts into English for foreign offices and partners.
中文
Chinese
Chinese ⇄ Malay / English
Supplier contracts, profiles and accounts from China into English for local banks.
Also popular
- Spanish · Español
- Dutch · Nederlands
- Portuguese · Português
- Russian · Русский
- Turkish · Türkçe
- Burmese · မြန်မာ
- Urdu · اردو
- Hindi · हिन्दी
- Sinhala · සිංහල
- Nepali · नेपाली
- Khmer · ខ្មែរ
- Bengali · বাংলা
- Punjabi · ਪੰਜਾਬੀ
- Tagalog · Filipino
- Persian · فارسی
- Greek · Ελληνικά
- Polish · Polski
- Swedish · Svenska
- Lao · ລາວ
- Telugu · తెలుగు
- Malayalam · മലയാളം
- Hebrew · עברית
- Ukrainian · Українська
- Czech · Čeština
+ 80 more languages, both ways. See every other language we translate
Notes from company clients
Finance And HR Teams Review Our Malaysian Policy Translations
Finance, HR, tender and secretarial teams wrote these notes, each with a date to hit. Some sent one SSM notice for an embassy. Others sent a full loan file or a handbook in three staff languages. What they valued was the same: a clear quote, a date that held and figures that matched. Here is how their jobs went.
4.9
Customer rating
- 6 May 2026
Highly Recommended for Accuracy
“The translated driving license was clear, professional, and accepted by foreign authorities. Everything was double-checked manually. I feel confident recommending them.”
W Wei Ling Kuching, Malaysia - 6 May 2026
Professional and Precise
“I needed my SPM certificate translated for foundation program entry. The translation was exact and formatted properly. The staff guided me through certification. Very reliable service.”
A Ahmad Shafiq Ipoh, Malaysia - 6 May 2026
Clear Corporate Records
“Board meeting recordings were complex, but the transcript was structured, readable, and professional. It saved our team a lot of time.”
J James Kumar Johor Bahru, Malaysia - 5 May 2026
Calm Support Under Pressure
“During urgent work, the translator stayed calm and focused. Quality did not drop. The final document arrived on time. It helped us avoid last minute problems.”
H Hafiz Malik Malaysia - 5 May 2026
Family Papers Accepted Easily
“My family documents were translated for Malaysia use. The meaning stayed correct. Officers accepted everything smoothly.”
H Han Soo Jin Ampang, Malaysia - 5 May 2026
Perfect for Our Sales Brochures
“We were preparing for a trade show and needed our sales brochures in several languages. This translation service did a great job! They took the time to understand our brand and message, ensuring everything was accurate and easy to understand. Our booth attracted more visitors thanks to the clear and well-translated brochures!”
H Hafiz Rahman Malaysia - 4 May 2026
Safe Handling of Business Data
“Our documents contained sensitive company information. Everything was handled carefully. No data issues occurred. The translation quality stayed high. This service made us feel secure and respected as a business client.”
R Raymond Lau Malaysia - 4 May 2026
Reliable for legal paperwork
“Legal documents need careful wording. They handled my affidavit translation well. Format and meaning were correct. Court accepted the document without delay.”
A Aisyah Binti Omar Ipoh, Malaysia
Asked before the PO
Common Buyer Questions On Translation For Malaysian Companies
Still not sure?
Send your question with the quote form. A translator replies, not a bot.
Ask your question
Can You Send A Person To Our Business Meeting, Site Visit Or Event?
No. We work only on written company documents. We can translate your agenda, slides and contracts before the day, and the minutes or recording transcript afterwards. For spoken help on the day, please book a provider who offers it.
Is A Company Licence Quoted By The Page, Or Is Every Business File Priced By Word?
Plain business text starts from RM0.30 per word. Short SSM notices and licences may be quoted per page instead. You get one fixed total in ringgit before work starts. We can also quote early for a grant or budget.
Our Company Papers Go To MOFA And Then An Embassy. Which Step Comes First?
Usually the translation comes first, then the notary, then Wisma Putra and the embassy. Some embassies want the stamps translated too, so translation goes last. Name the country first, and we set the order before you pay.
The Taipei Office Wants An Officially Recognised Translator For Our Company Papers. Can You Meet That?
We give a signed translator statement and our company chop on every set. We are not on any government list of translators, so we will not claim that. Ask TECO what it accepts, and we can add a notary step if it asks.
Can Our SSM Company Documents Go Into Chinese For A Rednote Business Account?
Yes, this is a common request. We translate the SSM papers into Simplified Chinese and keep your registered name and number exactly. Check the platform's latest upload rules before you send.
Can You Certify A Long Set Of Foreign Company Papers For A Malaysian Bank Loan?
Yes. Long Japanese, Chinese or Korean sets are priced per word and split across linguists who share one glossary. Every set carries a signed statement, and a second linguist checks each table.
Our Government Tender Closes This Friday. Can A Company Tender Pack Still Be Done?
Often, yes. We split the pack across linguists who share one glossary, then one editor reads it all. Send the closing time first, and we tell you honestly if it cannot be done.
Can Company Accounts Keep Our Auditor's Terms And The Exact Table Layout?
Yes. Send the auditor's glossary or last year's English report, and we follow it. Tables stay in Excel or Word, and a second linguist checks each figure.
Our Business Has Staff From Nepal And Myanmar. Can The Handbook Go Into Their Languages?
Yes. We write handbooks and house rules in Nepali, Burmese, Bengali and other staff languages, in plain words. Terms like overtime and warning letter stay the same in every version.
Can Our Company Start With One Short File And Agree A Volume Rate Later?
Of course. Many firms start with one profile or policy. If the result works for you, we agree a volume rate and payment terms for later files.
