Translate, check, then go to Putrajaya
Wisma Putra Attestation: Your Translation Prepared For Each Step To The Embassy
Some countries will not trust a Malaysian paper until Putrajaya has checked it. Then their own embassy adds a stamp to finish document legalisation. We guide you through Wisma Putra attestation: we translate your paper, arrange the notary seal and prepare the set. You or your own helper hand it in at the counter in Putrajaya. If the ministry needs a translator from its own list, we say so first.
The Consular Division of Wisma Putra checks the last official signature on a paper. It does not check the wording of a translation. For translated papers, its page names certain translator groups. We translate, prepare the set and plan the order. The ministry alone decides whether to stamp it.
- Honest answer before any payment
- Embassy order checked with you
- Every fee shown on its own line
- We correct our own slips at no cost
No payment until you say yes to the price.
- China – Chinese Embassy Or Visa Centre
- Taiwan – TECO In Kuala Lumpur
- UAE, Qatar, Iraq And Other Gulf Embassies
- India – High Commission, OCI Card Files
- Germany And Belgium
- Thailand – Thai Embassy
- Company Files For Any Embassy
Four different stamps
Comparing Each Stamp In The Malaysian Embassy Legalisation Chain
Four separate steps often get mixed up. A certified translation, a lawyer's seal, the ministry stamp and the embassy stamp each prove something different. Different people sign each one, in different places. The table below sets them side by side for papers leaving Malaysia. Read it once, and the order your embassy asks for will make sense.
| What you compare | Certified translation | Notary Public seal | Wisma Putra stamp | Embassy stamp |
|---|---|---|---|---|
| Who signs it | Our translator, with a signed statement and company chop | A lawyer appointed as a Notary Public by the Attorney General | An officer of the Consular Division, Ministry of Foreign Affairs | A consular officer of the country you are going to |
| What it proves | The translation is complete and true to the original | A copy or a signature is genuine | The earlier official signature is real; the wording is not checked | The Wisma Putra stamp is real |
| Who usually asks | Visa offices, schools, banks and courts abroad | Offices that want copies or private papers checked | Embassies of countries that need legalised Malaysian papers | The destination country's offices |
| Where it happens | Online, with the PDF sent by email | At the lawyer's office, arranged by us on request | A walk-in counter in Precinct 2, Putrajaya | The embassy or its visa centre, mostly in Kuala Lumpur |
| Usual time | One to two working days for a short paper | Usually a few working days | Same day or next working day, says its page | Set by each embassy |
| Who pays whom | You pay us, from RM80 per page | From RM70 per document | Paid by you at the counter, at cost | Paid to the embassy at its own rate |
| Our part | We do this ourselves | We book it when you ask | We prepare the set; you or your helper hand it in | We explain the next step; the embassy decides |
Office rules and hours change. Check the ministry's and your embassy's latest pages before you travel.
Who asks for it
Countries And Offices Requesting Foreign Ministry Legalisation From Malaysia
Embassy staff abroad cannot check a Malaysian signature themselves. So many countries want the foreign ministry's stamp first. Each embassy then sets its own order and language. These rows show the requests we see most often from families and companies. They are a starting guide, so always read your own embassy's latest list too.
China – Chinese Embassy Or Visa Centre
- What it usually asks for
- Paper stamped in Putrajaya, then consular authentication; Chinese text is often asked
- What we prepare for you
- A Simplified Chinese version, set out in the order the embassy names
Taiwan – TECO In Kuala Lumpur
- What it usually asks for
- Ministry stamp first, then TECO; companies sometimes need many sets
- What we prepare for you
- Traditional Chinese copies, with every extra set priced on its own line
UAE, Qatar, Iraq And Other Gulf Embassies
- What it usually asks for
- Company or family papers sealed, stamped in Putrajaya, then taken to the embassy
- What we prepare for you
- An Arabic version, made before or after the stamps as your receiver asks
India – High Commission, OCI Card Files
- What it usually asks for
- A birth certificate stamped by the ministry, translated by a listed translator
- What we prepare for you
- A check of your list first; we tell you early if a listed translator is needed
Germany And Belgium
- What it usually asks for
- Original stamped first; the embassy then names its own translator rules
- What we prepare for you
- A clear note of who must translate, so you do not pay twice
Thailand – Thai Embassy
- What it usually asks for
- An English copy that goes through Putrajaya before the embassy step
- What we prepare for you
- Malay to English copy, sealed by a lawyer when needed; we say first if a listed translator is required
Company Files For Any Embassy
- What it usually asks for
- SSM papers and board letters sealed first, then stamped in Putrajaya
- What we prepare for you
- The full company set translated with one glossary for names and titles
Embassies change their lists without notice. Send us yours and we read it with you.
Papers on this route
Malaysian Certificates Commonly Sent For Attestation At Wisma Putra
The ministry's own page names the papers it attests. Birth certificates, school and university papers, powers of attorney and company papers all appear there. Some need another office's stamp before Putrajaya. School papers, for example, need the education ministry first. These cards show the papers Malaysians most often send on this route, with a link to each full page.
Sijil Kelahiran
Birth certificate
Often for China, Taiwan, Thailand or an OCI card. JPN originals can go straight to the counter.
Birth Certificate TranslationSijil Perkahwinan Dan Surat Status
Marriage certificate and marital status letter
For a wedding or spouse file abroad. JPN or the state religious office issues the status letter.
Marriage Certificate TranslationSijil Kematian Dan Geran Probet
Death certificate with probate grant
For estates, property and bank accounts in another country. Both can travel in one set.
Death Certificate & Estate Document TranslationSijil SPM
School leaving certificate
For study abroad. The education ministry must stamp it before the foreign ministry will look.
SPM, STPM & School Certificate TranslationIjazah Dan Transkrip
Degree scroll and transcript
For jobs in China or the Gulf. The higher education ministry stamp comes first.
Academic Transcript & Degree TranslationSalinan MyKad Dan Pasport
IC and passport copies
Copies, not originals, so a lawyer's seal is needed before Putrajaya will check them.
IC / MyKad, Passport, Deed Poll & Police Certificate TranslationDokumen Syarikat SSM
Company registration papers
For branches, tenders and partners abroad. These are sealed by a lawyer before the ministry step.
Surat Kuasa Wakil Dan Akuan Berkanun
Power of attorney and statutory declaration
Lets someone act for you overseas. Signed before a lawyer, then stamped in Putrajaya.
See a finished page
Sample Birth Record Translation Laid Out For Putrajaya Attestation
This sample uses an invented JPN birth certificate. It shows how our English copy keeps the Malay order, so an embassy officer can compare both. The signed statement sits at the end. When a lawyer's seal is added, that seal page stays stapled behind it. If the ministry needs a listed translator for your file, we tell you before you pay.
- Name
- MEI LING CONTOH
- Identity Card No.
- 000000-00-0000
- Date of Birth
- 01-01-2010
- Place of Birth
- HOSPITAL CONTOH, SEREMBAN
- Father's Name
- TAN CONTOH
- Mother's Name
- LIM CONTOH
- Registration No.
- B 000000
CHOP
I am fluent in both Malay and English, and I translated this paper myself. The attached English text is a complete and accurate translation of the Malaysian birth certificate shown. It was prepared for use with a foreign embassy, after any stamps the receiving office asks for.
- Translator
- Languages
- Malay into English
- Date
- Reference
- MT-CONTOH-0001
- Round JPN seals show as [JPN seal], placed where they sit on the original.
- If a lawyer's seal is added, its page stays stapled behind this statement.
- The embassy's name is spelled exactly as that embassy writes it.
One step at a time
Step-By-Step Route From Translation To Malaysian Foreign Ministry Counter
Most files follow the same broad path, but the order can change by country. So we start with your embassy's own list, not a guess. Our translation services across Malaysia work fully online, so we handle the early steps by email. The later steps happen at government counters, and we tell you clearly which ones are yours.
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Step 1
Send The Embassy List
Share photos of every page and the checklist your embassy or receiver gave you.
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Step 2
We Map The Order
We read the list and write down each stamp in the order it asks.
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Step 3
Honest Translator Check
If the ministry needs a listed translator for your file, we tell you now.
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Step 4
Approve The Itemised Quote
Each fee sits on its own line. You pay only after you agree.
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Step 5
Draft For Your Check
You check names, dates and the embassy's spelling before anything is signed.
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Step 6
Seal When Required
We book the lawyer's seal for copies or private papers, only when needed.
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Step 7
Putrajaya, Then Embassy
You or your helper take the set to the ministry counter, then to the embassy.
One photo and your embassy's name is enough to start.
No bundled surprises
MOFA Attestation Chain Pricing In Malaysia, Embassy Fees Apart
Your main chain starts at RM150 for each single-page document. That is a certified translation from RM80 plus a notary seal from RM70, with the set prepared for Wisma Putra. You or your own helper hand it in at the Putrajaya counter. Ministry and embassy fees are paid by you there, at cost. Extra sets, rush work and courier are added only when your route needs them.
RM150
per document: translation + notary seal, set prepared for Wisma Putra
RM150 is the starting price for one clear one-page document: translation from RM80 plus notary seal from RM70, with the set prepared for Wisma Putra. Ministry and embassy fees are extra and paid by you at the counter. Extra sets and courier are added only if your route needs them.
Get my exact priceWhat decides your final price
Pages In Each Paper
Each page is priced. Back pages with stamps count as pages too.
Language The Embassy Wants
English costs least. Chinese, Arabic or Korean versions cost a little more.
Number Of Sets
Taiwan and company files may need many sets. Each extra set is priced.
Lawyer's Seal Per Paper
One seal is included. Each extra paper adds a seal from RM70.
Government And Embassy Charges
Ministry and embassy fees are paid by you at their counters, at cost.
Deadline And Courier
Rush work costs more. Moving originals between steps adds a courier line.
In a hurry? Is your embassy date close? The Putrajaya counter is busiest late in the week and has a long Friday break. Send us your papers early in the week. If your date looks too tight, we tell you before you pay.
Check expressExtras, only when your office asks
| Embassy legalisation | When the destination embassy must confirm the ministry stamp | Paid by you at the embassy, at cost |
|---|---|---|
| Extra sets | Embassies or companies that need several stamped sets | Priced per set in your quote |
| Courier within Malaysia | Moving originals between you, the lawyer and your helper | Priced by distance, listed in the quote |
| Same-day PDF | Short one-page certificates with a close embassy date | Added per page |
Usual delivery time
- Translation of a short certificate
- 1–2 working days
- Lawyer's seal, when needed
- A few extra working days
- Ministry counter in Putrajaya
- Same day or next working day, per its page
- Embassy step
- Set by each embassy
Have these ready
Papers And Facts To Collect Before Any Putrajaya Legalisation
Gathering a few details first saves a wasted drive to Putrajaya. Most come from your embassy's letter or your own papers. Families in Penang, Johor or Sabah send them the same way, by phone photo and email. With these in hand, we can map your legalisation route in one reply, without a long chain of questions.
Ask your receiver one question early: should the translation be made before or after the stamps? That one answer saves the most money.
Your Embassy's Own Checklist
Screenshot or paste it. It decides the order and the language.
Every Page, Front And Back
Back pages often carry stamps that must be translated too.
Education Ministry Stamps On School Papers
Degrees and SPM papers need this stamp before the foreign ministry.
Passport Name Page
We copy the passport spelling, including bin, binti, a/l and a/p.
Who Will Go To The Counter
You, a relative or a helper. Helpers bring an authorisation letter.
Your Embassy Appointment Date
Tell us the real date, so we plan each step backwards from it.
Why files come back
Errors That Send Embassy Legalisation Sets Back From Malaysia
Most returned legalisation files fail on small things. These are the problems customers tell us about after a wasted trip. They come from real enquiries, not from an official ministry list. Each one can cost a week or more. So we check for all six when we map your route, before any translation is signed.
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Degree Taken Without Its Education Stamp
The foreign ministry will not look at school or university papers without the education ministry's stamp.
We spot the missing stamp in your photos and tell you before anything else.
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Plain Photocopy Brought To The Counter
A copy with no lawyer's seal is not checked when the original is not shown.
We tell you which papers need a seal and book it for you.
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Translator Not On The Ministry's List
For some files, the ministry wants a translator from the groups its page names.
We say early when your file needs a listed translator, before you pay us.
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Translated In The Wrong Order
Some embassies want the stamps translated too, so the translation must come last.
We check your embassy's order first and plan the translation around it.
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Name Spelled Two Different Ways
A name that differs from the passport makes the embassy officer stop.
We follow your passport spelling and note any real difference.
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Arriving After The Last Entry Time
The counter stops taking people before closing, and Friday has a long break.
We share the published hours and suggest an early weekday visit.
Keep one spare copy of every stamped set at home. Replacing a lost stamped set means repeating every step.
From people who went
Customer Notes On Their Ministry And Embassy Legalisation Journey
Families and small firms with papers heading abroad wrote these notes Some sent one birth certificate for a child. Others sent a whole company file for a Gulf partner. Each wanted to know the order early, see every fee and avoid a second trip. Here is how their files moved through Putrajaya and the embassy step.
4.9
Customer rating
- 6 May 2026
Highly Recommended for Accuracy
“The translated driving license was clear, professional, and accepted by foreign authorities. Everything was double-checked manually. I feel confident recommending them.”
W Wei Ling Kuching, Malaysia - 6 May 2026
Professional and Precise
“I needed my SPM certificate translated for foundation program entry. The translation was exact and formatted properly. The staff guided me through certification. Very reliable service.”
A Ahmad Shafiq Ipoh, Malaysia - 6 May 2026
Clear Corporate Records
“Board meeting recordings were complex, but the transcript was structured, readable, and professional. It saved our team a lot of time.”
J James Kumar Johor Bahru, Malaysia - 5 May 2026
Calm Support Under Pressure
“During urgent work, the translator stayed calm and focused. Quality did not drop. The final document arrived on time. It helped us avoid last minute problems.”
H Hafiz Malik Malaysia - 5 May 2026
Family Papers Accepted Easily
“My family documents were translated for Malaysia use. The meaning stayed correct. Officers accepted everything smoothly.”
H Han Soo Jin Ampang, Malaysia - 5 May 2026
Perfect for Our Sales Brochures
“We were preparing for a trade show and needed our sales brochures in several languages. This translation service did a great job! They took the time to understand our brand and message, ensuring everything was accurate and easy to understand. Our booth attracted more visitors thanks to the clear and well-translated brochures!”
H Hafiz Rahman Malaysia - 4 May 2026
Safe Handling of Business Data
“Our documents contained sensitive company information. Everything was handled carefully. No data issues occurred. The translation quality stayed high. This service made us feel secure and respected as a business client.”
R Raymond Lau Malaysia - 4 May 2026
Reliable for legal paperwork
“Legal documents need careful wording. They handled my affidavit translation well. Format and meaning were correct. Court accepted the document without delay.”
A Aisyah Binti Omar Ipoh, Malaysia
Before you book anything
Wisma Putra Stamp Questions Answered Before You Book Anything
Still not sure?
Send your question with the quote form. A translator replies, not a bot.
Ask your question
Is Your Translated Version Acceptable To Wisma Putra?
We cannot promise that. The ministry's page names certain translator groups for translated papers: court translators, ITBM, PPM or DBP, and embassy-appointed translators. We check your file first and tell you honestly whether it needs one of them.
Do You Take My Papers To The Wisma Putra Counter Yourselves?
The counter is walk-in, and you or someone you trust can go. A helper brings your IC or passport copy and an authorisation letter. We prepare and label the set so the visit is quick.
Should The Translation Come Before Or After The Wisma Putra Stamp?
It depends on the embassy. Germany, for example, wants the stamp first and its own listed translator afterwards. We read your embassy's list and plan the order before you pay.
How Quickly Does The Wisma Putra Counter Usually Attest Papers?
Its page says papers are usually ready the same day or the next working day. The embassy step afterwards has its own timing. Plan extra days for any seal or education stamp needed first.
Which Hours Does The Wisma Putra Counter Keep?
Its page lists weekday hours, with a long break on Friday and no weekend service. The last entry is a little before closing. Check the ministry's latest notice before you travel, because hours can change.
Does Wisma Putra Charge A Fee For Each Paper?
The attestation page we read does not show a fee. Any ministry fee is paid by you at the counter, at cost. We tell you the current position when we quote.
My SPM Certificate Needs The Ministry Stamp. Can I Go Straight To Putrajaya?
No. School and university papers need the education ministry's stamp first. The foreign ministry checks that stamp, not the school's. We spot this in your photos early.
Can I Apply Online For The Wisma Putra Step Instead Of Going?
The ministry's page describes a walk-in counter, not an online form. A helper can go in your place. If the ministry adds an online option, we update our advice.
The High Commission Of India Wants A Court Translator And A Ministry Stamp. Can You Help?
We are not court translators, and we say so openly. We can read the High Commission's list with you and explain each step. If a listed translator is required, we tell you before you spend anything.
Taiwan Wants Several Stamped Sets. How Is Each Extra Wisma Putra Set Priced?
Tell us the exact number TECO asked for. Each extra set gets its own line in the quote. The translation work is done once and copied into every set.
